Inclement Weather Policy
February 3, 2025
Submitted by the Elders of Calvary Church

The safety of our congregation is a primary concern. Weather conditions may be different, more or
less severe, depending on where one lives in relation to New Prague, where Calvary Church is located.
Each family and individual should make his or her best judgment when deciding whether to make the
drive to church or a church event.

This policy intends to ensure the safety of Calvary Church guests, members, volunteers, and staff, and
to provide effective communications concerning ministries and activities during severe or hazardous
weather or other emergencies, such as power outages or air quality alerts.

Calvary Church Elders will inform the staff of cancellations so that staff can expeditiously implement
the necessary communication to Calvary Church. The following tools will be utilized to notify Calvary
Church of such cancellations: website announcements, Facebook posts, email, and text distributions.

Cancellation Guidelines:

1. For events during the week, when school is usually in session, Calvary Church will follow the decision of the New Prague Area Schools.
   • If the school district cancels evening activities, Calvary Church will cancel evening activities.
   • If the district delays start times or cancels only the daytime schedule and keeps the evening activities, Calvary Church will cancel any daytime activities but keep evening activities intact.
2. When school is not in session, the following guidelines have been determined by the Calvary Church Elders for the cancellation of church meetings and events:
   • When the temperature, whether actual or wind chill, is or is forecast to be negative 30 degrees or lower immediately before, during, or immediately after the meeting or event:
     • Sunday Events:
       • All Calvary Kids programs will be cancelled.
       • The Administrator will contact all other Ministry Leads (AWAKEN, Adult B&L, Prayer, Hospitality) to determine cancellation preference. Each lead is responsible for determining cancellation for his/her ministry.
       • Worship services will continue as planned.
       • Cancellation or continuation information will be dispersed.
     • Other Weekly Events:
       • The Administrator will contact all Ministry Leads (Calvary Kids, AWAKEN, Adult B&L, Prayer, Hospitality) to determine cancellation preference. Each lead is responsible for determining cancellation for his/her ministry.
       • Cancellation or continuation information will be dispersed.
   • When fresh snow accumulation exceeds 5 inches or is forecast to exceed 5 inches, immediately before, during, or immediately after the meeting or event, all events will be cancelled.
   • When ice is forecast or already present, and travel will be hazardous immediately before, during, or immediately after the meeting or event, all events will be cancelled.
   • During other severe or hazardous weather or emergencies, such as power outages or air quality alerts:
     • The Administrator will contact all Ministry Leads (Calvary Kids, AWAKEN, Adult B&L, Prayer, Hospitality) to determine cancellation preference. Each lead is responsible for determining cancellation for his/her ministry.
     • Cancellation or continuation information will be dispersed.